Archive for June, 2009

4 Suggestions to a Healthy Workplace – and to Lower Insurance Costs

Tuesday, June 9th, 2009

So just how do you do it? You’re convinced that a well balanced work/personal lifestyle makes health sense for your employees, and financial sense for you. You just don’t know where to start. Take these 4 easy suggestions:

  1. Create a health-conscious corporate culture. For starters, replace junk food with health food. If you have a vending machine, replace the chocolate bar with a protein bar, and the bag of chips with a bag of trail mix or nuts. There are dozens of healthy – and tasty – alternatives out there. Just shop around. If you have a soda machine, replace high-sugar, caffeinated drinks with mineral water or decaffeinated iced-teas.
  2. Offer health incentives. Many organizations offer exercises programs for their staff. From discounts at the local gym, to Weight Watchers, to yoga or spinning classes, you can offer lost-cost, high-impact programs for your employees.
  3. Be flexible. Believe it or not, most employees have a life outside the office. Consider a flexible work-week or alternative working-hours, where feasible. Employees with children, or who live far from the office, will appreciate your accommodating their lifestyle. Perhaps 4 days of 10 hours can replace 5 days of 8. Or staying late on Thursdays allows them to leave early on Fridays. Be creative, but be sure to consult with a professional, as an alternative work schedule may have pay-related ramifications.
  4. Encourage vacation. Most employee accrue vacation, or personal days off. Everyone needs to recharge their batteries, so encourage your staff to take the vacation coming to them. They will come back re-energized and ready to get back to work.

These are few simple, but important, actions you can take to improve the overall well being of your staff, and workplace. Investing a few dollars now will save you bundles in health insurance premiums down the road.

Diet, Excercise, Rest, and … Cheaper Health Insurance?

Tuesday, June 9th, 2009

One of the highest operating expenses for small business owners is the cost of employee benefits. One way to help contain costs is to offer a Wellness Program to your staff. Well documented research indicates that a well balanced lifestyle – including a proper diet, exercise and leisure time – leads to healthier and more productive employees. In turn, the employees’ medical utilization is reduced, and health premiums drop. Additionally, a healthy staff will have fewer sick days, be on time more often, and remain focused throughout the day.

On the other side of the coin, other studies conducted on workplace stress indicate that a stressful, unbalanced lifestyle can lead to cardiovascular risk. And of course, as the health of an employee diminishes, the utilization of health insurance increases, thereby hurting your premiums.

A study in the journal Psychosomatic Medicine found that men who report high job strain – the combination of heavy demands and little control at the office – have thicker carotid intima-media thickness (IMT). IMT is considered a reliable way of determining the early stages of atherosclerosis, the narrowing and stiffening of the arteries. One researcher on the project wrote, “”Prospective studies in older subjects have shown that even a 0.1-mm increase in carotid IMT may increase the subsequent risk of cardiovascular heart disease events by approximately 30%.”

So, you do the math: healthy lifestyle = healthy employees. Healthy employees = productive employee. Productive employee = more profitable business!

And of course, the inverse equation is true, but we don’t need to spell that out for you.

In our next post, we’ll give you a few starters to help get you and your staff on the right track to a healthier lifestyle…

Big Workers’ Compensation Changes are O’ Coming!

Thursday, June 4th, 2009

The State Compensation Insurance Fund, or SCIF, the quasi-public San Francisco-based workers’ compensation insurer, announced a mid-year rate hike of 15%, effective July 1. While this may sound like bad news for a quarter of California’s employers who are covered by SCIF, the news could have been a lot worse – the 15% increase is significantly lower than the 27.1% increase recommended by the Workers’ Compensation Insurance Rating Bureau (WCIRB) earlier this year.

Almost ever carrier in the state has also reported increases -

  • Woodland Hills’ Zenith Insurance Co., one of the bigger players in the California comp niche, filed for a 4 percent July increase
  • Two Berkshire Hathaway Inc. entities have filed for 10.3 percent increases
  • Several Guard Insurance Group companies, meanwhile, filed for jumps in the 2.2 percent to 5 percent range.

So what can you do to avoid the inevitable? Here are 3 simple starters…

Be safe! Insurance companies will first view the loss history of an individual company before instituting rate increases. The Loss Ratio (the ratio of losses paid out versus premiums paid in) is the most important factor in determining rate increases. Even while published base rates state-wide may be increasing, a company with a low loss ratio can still experience a decrease.

Shop around. Certain insurance carriers have a preference for specific insurance risks. Some may prefer white collar business, while others may pursue riskier “blue collar” operations such as construction and transportation. As  your broker to submit your renewall to several carriers and compare costs.

Join a PEO (Professional Employer Organization). A PEO is a firm that specializes in managing all the responsibilities relating to employees.  A PEO legally hires a company’s current employees, thereby making the PEO the “employer of record” for taxation and insurance purposes. Because the PEO pools thousands of employees and hundreds of clients, they are able to negotiate significantly lower premiums than any small, individual business could on their own. It sounds complicated, but it’s really very simple – economies of scale.

Click here to find out more about Professional Employer Organizations and to explore the possibility of procuring lower workers’ compensation premiums for your business.

Americans with Disabilities Act – New Changes in 2009

Thursday, June 4th, 2009

Several months ago we spoke about changes to the Americans with Disabilities Act (“ADA”). Almost half way through 2009, we thought it would be a good idea to review some of the important changes affecting this complex law:

Effective January 1, 2009, the ADA was amended to require a more expansive interpretation of what constitutes a “disability”. The new laws extended ADA coverage to millions of Americans previously outside of that law’s protection. The ADA Amendments provide a much broader definition of disability, “to the maximum extent permitted by the terms of this Act.” Under the Act:

  • Mitigation measures such as medications, artificial limbs and hearing aids may not be considered when determining whether a person is disabled.
  • Impairments that are episodic or in remission will be classified as “disabilities” if they substantially limit major life activities when they are active.
  • “Major life activities” are defined to include: caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, and working. Also included are: the operation of major bodily functions such as normal cell growth, immune system, digestive, neurological, reproductive, and other functions.

The Act protects against discrimination because an individual is “regarded as” having an impairment whether or not the perceived impairment actually is included within the ADA definition of a disability. (Perceived impairment must last at least six months).

A result of the changes to this act may be increased litigation.  You can’t afford a lawsuit in today’s economy, so please contact a CPEhr Human Resources Representative if you have further questions regarding these amendments.

Layoffs in a Weak Economy – The Final Chapter: The Survivors

Thursday, June 4th, 2009

So you considered the alternatives, researched the law, reviewed the employees to be let go, and you do it. Now what? More often than not, the remaining employees will most likely be responsible to pick up the workload left by their departing coworkers and it is likely that the morale of all the employees will be affected.

Don’t forget the human side of downsizing.

Employees are people too. Whether you intend on keeping, or firing an employee, treat them fairly and with respect. Recognize that layoffs affect all employees, not only those being let go, so show compassion in all your activities; it is likely to go a long way in shoring up the respect of your staff.

Bonuses and incentives.

Best practices encourage bonuses or recognition rewards to show your appreciation for your staff. In tough economic times this may not be feasible, but many inexpensive incentive programs exist. Be creative, think out of the box, and you and your remaining staff will enjoy a successful business relationship.

Remember – you are not alone.

While the process of downsizing can be painful for any size organization, know you are not alone. Unfortunately, our unemployment statistics tell us many employers are going through some level of layoffs as well. Some are confident to go through the process alone. However, many are not, and have reached out to professional HR firms to assist them through this difficult period. If you anticipate laying off staff, we  highly recommend contacting an HR Consulting or HR Outsourcing firm to help you. CPEhr has a team of experts ready to guide you. Be confident you are doing the right thing!

Layoffs in a Weak Economy – Consideration #3 – The Selection Process

Wednesday, June 3rd, 2009

Once you’ve determined you must let staff go, and you’ve researched all the relevant laws and guidelines, your next step is to determine WHO to layoff.

A specific selection process serves as a documented method of selecting employees that are laid off. A written documentation of the process will defend the organization against discrimination charges like American with Disabilities Act (ADA), Title VII, California’s Fair Employment and Housing Act (FEHA).

“Seniority and performance appraisals are common methods in selecting the employees that are laid off. Selecting a process and consistently applying it will help if faced with unlawful termination claims,” says Linda Robinson, CPEhr’s Training Manager.