Archive for December, 2011

2012 Employment Law Updates, Part 2.

Tuesday, December 27th, 2011

In the second installment of our 2012 Employment Law Updates, our guest Guest Contributor, Stephanie R. Thomas, Ph.D. offers additional insights into what we can expect in the coming year.

Wage and Hour

I’m predicting that wage and hour issues will continue to be a hot-button issue next year. The Department of Labor has launched The Misclassification Initiative and recently has signed a Memorandum of Understanding with the Internal Revenue Service. Under this agreement, the Department of Labor and the IRS will work together and share information to reduce the incidence of employee misclassification, to help reduce the tax gap, and to improve compliance with federal labor laws.

Additionally, eleven states have signed similar memoranda with the Department of Labor’s Wage and Hour Division, and in some cases the Employee Benefits Security Administration, OSHA, OFCCP and the Office of the Solicitor. According to the Department of Labor, these memoranda will enable the Department to share information and to coordinate enforcement efforts with participating states to “level the playing field for law-abiding employers and to ensure that employees receive the protections to which they are entitled under federal and state law.” I’m expecting that more states will enter into similar agreements with the Department of Labor during 2012.

Upcoming State Regulations

These are only some of the regulatory changes we’re likely to see at the federal level during 2012. We haven’t talked about the changes we may see from OSHA, the Employee Benefits Security Administration, and the rest of the federal regulators, and we haven’t mentioned the regulatory changes coming at the state level. California, Connecticut, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, Missouri, Montana, New York, Utah and Washington are just some of the states with labor and employment-related regulatory changes coming.

“Regulation” is the 2012 buzz word.

Regulation is likely to pose a significant challenge for employers in 2012. To meet this challenge, it’s important to stay on top of what’s happening on the regulatory front. Take advantage of the many newsletters, blogs and white papers that will inevitably be written and the webinars that will be held, and check in with the regulators’ websites. The EEOC and the Department of Labor (including all of the sub-agencies) have entire sections of their websites dedicated to compliance assistance. They even offer an email service that will send important updates right to your inbox. Once you fall behind, it can be hard to catch up. Make a New Year’s Resolution to check in routinely on what’s happening, and you’ll be able to get – and stay – compliant.

Guest Contributor:

Stephanie R. Thomas, Ph.D., is the CEO of Thomas Econometrics. She specializes in the quantitative analysis of discrimination. Dr. Thomas has authored numerous papers published in professional journals and regularly speaks to legal and industry groups on litigation avoidance, the use of statistics in litigation, equal employment opportunity and affirmative action compliance issues, and the statistical analysis of employment decisions.

 

New Employment Regulations Expected in 2012 – Part 1

Monday, December 19th, 2011

Guest Contributor: Stephanie R. Thomas, Ph.D.

As 2011 draws to a close, we naturally start to think about what the coming year has in store. We wonder about the new opportunities – and challenges – 2012 will bring. In past years, I’ve predicted increases in employment-related litigation. This year, the watchword is “Regulation”.

Reducing Barriers to Employment

In light of the unemployment situation in the US during the last three years, the government is eager to get as many people back to work as possible. The EEOC, in particular, has been spending a lot of time looking at barriers to employment for various groups of people. The Commission held hearings to explore the barriers faced by veterans with disabilities and by individuals with mental disabilities. They also explored the barriers to employment created by using unemployment status and arrest and conviction records as candidate screening tools. Furthermore, they examined the prevalence of intentional employment discrimination based on gender, race, national origin or other prohibited basis. If the EEOC believes that employers are engaging in intentional or unintentional discrimination against segments of the unemployed population, then it’s likely that we will see some proposed regulations to reduce or remove these barriers at some point next year.

Proposed Mandatory Hiring Regulations

But the EEOC isn’t the only agency focusing on employment. On December 9, the Office of Federal Contract Compliance Programs (OFCCP) published a proposed rule that would require contractors to set a hiring goal of having individuals with disabilities comprise seven percent of their workforces. The proposed regulatory changes detail specific actions employers must take with respect to recruiting and training individuals with disabilities, accommodations record-keeping and data collection regarding the number and percentage of disabled candidates and hires. According to Secretary of Labor Hilda Solis, “this proposed rule represents one of the most significant advances in protecting the civil rights of workers with disabilities since the passage of the Americans with Disabilities Act.” The OFCCP is accepting comments to the proposed rule through February 7, 2012. I’m expecting that we’ll see some movement on this proposed rule by early summer.

More Documentation Regulations

The OFCCP has also proposed some changes to its scheduling letter that would require employers to produce detailed employee-level compensation data, among other changes. This data would have to be produced for all full time, part time, contract, per diem, day laborers and temporary workers. Under the proposed changes, compensation is defined as the base salary, wage rate and hours worked. Additional compensation or adjustments such as bonuses, incentives, commissions, merit increases, geographic differentials and overtime would be produced as well. The OFCCP is encouraging employers to submit information regarding any other factors used to determine pay, such as educational attainment, prior experience, location, department, function, etc. The proposed changes would also require employers to submit organizational policies to reasonably explain compensation practices. With this new detailed data set, OFCCP is planning on reviewing each employee’s compensation at the individual employee level. The general consensus is that the proposed changes to the scheduling letter will be adopted during the first quarter of 2012.

In part 2 of this series, we’ll view additional regulations and other 2012 labor law updates that are looking to become important employment factors in the coming year.

Guest Contributor:

Stephanie R. Thomas, Ph.D., is the CEO of Thomas Econometrics. She specializes in the quantitative analysis of discrimination. Dr. Thomas has authored numerous papers published in professional journals and regularly speaks to legal and industry groups on litigation avoidance, the use of statistics in litigation, equal employment opportunity and affirmative action compliance issues, and the statistical analysis of employment decisions.

Employment Law Blog Carnival: The Holiday Edition

Wednesday, December 14th, 2011

“Tis the Season to be Jolly”, or so they say. While we turn to eggnog, gingerbread cookies and a cozy fire to forget our troubles, our dedicated politicians, employment lawyers and government legislatures never rest! Just when you were ready to get out and start caroling down the streets, along comes the Employment Grinch to bring sobriety to your intoxicated holiday cheer!

To kick off the holiday season, let’s talk about the Corporate Holiday Party. If you are like most businesses, you will be hosting one sort of party or another. Before you start uncorking the champagne, we suggest you read the following articles:

Jon Hyman’s post on Booze, Sex and HR: maintain perspective; accept corporate responsibility

Shaun Reid’s article, The Company Holiday Party: HR’s Role as Party Planner

Mark Toth’s post, Top 5 Holiday Party Tips.

Do you have any employees planning on celebrating their holidays with a new baby? Here is Andrea W. S. Paris’s post on California Pregnancy and Parental Leave Laws to help set the facts straight.

With 75% of employees active in Social Media, it’s just a matter of time until one of your staff posts their favorite picture taken dancing with the boss’s wife on their Facebook page. However, before making any brash decisions, be sure to check out Robert B. Fitzpatrick’s post, Sternly, and in Writing, Warn Clients Not To Mess With Facebook. Or, even worse,  they may actually share their lewd pictures over email with each other! Wondering how to manage that?? See Philip Miles’ Ranking Workplace Porn Emails.

Now, if things escalate and you are in the unfortunate position to let that employee go, you should read John Holmquist’s Note to Employers: Avoid the Aggie Way before taking the first step.

But we all know what happens next – faster than a speeding sleigh, the employee files a wrongful termination lawsuit (does your Employee Handbook say anything explicitly about not emailing lewd party images to co-workers??). Dawn Lomer provides some good advice in Bad News Can Be Good for a Wrongful Termination Lawsuit.

If you’re lucky enough to avoid a lawsuit, don’t be surprised if your ex-employee starts badmouthing  you to your clients, ruining everyone’s holiday cheer. Uh-oh. Better check out Adam P. Whitney’s post  You’re Damned if You Don’t Deal with Rogue Ex-Employees before things get out of hand.

Once the holidays wind down, employees will no doubt share their vacation experiences over breaks with their co-workers. Heather Bussing covers the hot topic of breaks and lunch periods in her post, Are Employers the Lunch Police?

Whew! And when it’s finally time to move on and recruit new talent to replace your former employee, Donna Ballman offers an employee-side perspective  regarding Employment Offer Letters and Joan Ginsberg has some suggestions for conducting video job interviews, Legal Concerns – Video Job Interviews.

If you are feeling exhausted and depressed and sapped of all your festive cheer, Robin E. Shea helps us get back into the spirit with her uplifting post, 10 Reasons for Employers to be Jolly about the ADA.

And who ever said the holidays weren’t fun??

Happy New Year everyone!

 

 

 

How to Effectively Manage Violence in the Workplace

Wednesday, December 7th, 2011

In November, 2009, U.S. Major Nidal Hasan killed 13 people and injured dozens more on a US military base in Fort  Hood, Texas. More than two years later, the Defense Department classified the shooting as “workplace violence”. While this has caused a stir in the political world (with Republicans decrying the classification as putting political correctness over national security), workplace violence is a reality that should be taken seriously by all employers. In this post we will briefly review some of the causes of workplace violence, and what employers can do to mitigate it.

What Causes Violence in the Workplace?

Several reasons are given for violence in the workplace. These include:

  • Economic pressures and personal stress – financial, psychological or social challenges that can build over time;
  • Violence may be viewed as a way to deal with personal frustrations or resolve conflicts;
  • The glorification and tolerance of violence due to the abundance of graphic depictions on video, TV and in games;
  • An opportunity to express extreme or fanatical political opinions or religious beliefs.

Ultimately, there are unlimited reasons why workplace violence exists. However, as an employer you are expected to create an environment that is safe for all employees, to the best of your ability.  There is no way to predict if or when violence will occur in your workplace, but certain proactive, interventive steps can be taken that can reduce the chance of violence erupting.

Proactive Steps:

  • If you notice an employee exhibiting aggressive or threatening behavior, address the situation immediately.
  • Review your workplace safety policy with problem employees so they are aware of the consequences of their actions.
  • Educate employees in the workplace to be alert and to report any aggressive, disruptive or violent acts.
  • Immediately refer employees who have exhibited violent behavior to counseling (EAP or private)

Following these initial steps, be sure to remain proactive and follow-up with ongoing monitoring of the employee’s behavior, use progressive discipline as needed, and assess the violent potential of terminated employees.

While intervention is an important approach to address workplace violence, the number one prevention is to define and require professional conduct across all-levels of the organization. In a professional work environment, disruptive or violent employees will be identified much faster than they would in a chaotic environment with little or no professional standards. Every business should strive to this goal which will not only minimize the chances of workplace violence, but will enhance the overall success of the organization.

Important Changes to 401(k), Payroll, Tax Information in 2012

Monday, December 5th, 2011

With 2012 almost upon us, we thought it was time to review the new payroll and tax limits for 2012. There are numerous 2012 tax updates, so the chart below is only meant as a guide. Be sure to consult with your accountant or Human Resources Outsourcing firm for more information.

Below is a summary of the important changes. Payroll/tax figures which remain the same in 2012 are noted as such.

FEDERAL

FICA (Social Security)

Maximum Taxable Earnings – $110,100

Employer/Employee 2012 Withholding Percent – 6.2%

Employer/Employee 2012 Maximum Withholding -$6,826.20

FICA (Medicare)

Maximum Taxable Earnings – No Limit

Employer/Employee 2012 Withholding Percentage – 1.45%

Employer/Employee 2012 Maximum Withholding – No Limit

SUPPLEMENTAL WAGES

Rate (flat rate withholding method)  – 25%

Over $1 million – 35%  (No change from 2011)

WITHHOLDING

The 2012 withholding tables have not been finalized, as Congress has not yet finalized their decision on whether to adjust the tax rates.  Any changes in the withholding tables will be communicated once they have been announced.

401 K PLAN DEFERRAL LIMITATIONS:

Elective Deferrals – $17,000 ($500 increase from 2011)

401K Catch Up Contribution Deferrals – $5,500 (No change from 2011)

HSA PLAN DEFERRAL LIMITATIONS

Individual Maximum Contribution (Includes Employer Contribution) – $3,100  (up $50 from 2011)

Family Maximum Contribution (Includes Employer Contribution) – $6,250 (up $100 from 2011)

Catch Up Contributions (55+ years old)  – $1,000  (No change from 2011)

 

CALIFORNIA ONLY:

SUPPLEMENTAL WAGE WITHOLDINGS

Bonuses & Earnings from Stock Options – 10.23%  (No change from 2011)

Other Supplemental Earnings – 6.60%   (No change from 2011)

DISABILITY INSURANCE (Employee Paid)

Maximum 2012 Wages Subject to Withholding -  $95,585   (up $2,269 from 2011)

Employee 2012 Withholding Percentage -  1.0%  (down .2% from 2011)

Employee 2012 Maximum Deduction – $955.85  (down $163.94 in 2011)