8 Essential Steps for Keeping Your Applicant and Employee Data Secure

Keeping applicant and employee data secure is of the utmost importance for any business. Not only is it a legal requirement to protect personal information, but a data breach can also have serious consequences for the reputation and trust of a company. Here are some tips for how to ensure the security of applicant and employee data:

Implement strong passwords and regularly update them

This is an essential but crucial step to protecting any type of online data. Make sure to use a combination of letters, numbers, and symbols, and avoid using common words or personal information. It’s also a good idea to require employees to update their passwords every few months.

Use secure servers and devices

All servers and devices that store or access employee data should be properly secured and encrypted. This includes laptops, tablets, and smartphones. It’s also essential to have secure backups in case of any data loss.

Limit access to employee data

Not all employees need access to all employee data. Make sure to only grant access to those who need it for their job duties.

Use secure communication methods

When transmitting employee data, make sure to use secure methods such as encrypted email or secure file-sharing services.

Train employees on data security

Make sure your employees understand the importance of data security and how to handle sensitive information. This includes training on creating strong passwords, identifying phishing attempts, and properly handling and storing physical documents.

Use two-factor authentication

Two-factor authentication adds an extra layer of security by requiring a second form of verification, such as a code sent to a phone and a password.

Conduct regular security audits

Regularly reviewing and auditing your data security measures can help identify any vulnerabilities and allow you to take steps to fix them.

Use a secure applicant tracking system

If you’re collecting applicant data, use a secure applicant tracking system that complies with relevant laws and regulations.

Final Thoughts

By following these tips, you can ensure that your applicant and employee data is kept secure. If you’re unsure about the security measures in place at your company, consider seeking the help of a professional. ModernHR is a leading HR company that can help you assess and improve the security of your employee data. Don’t hesitate to contact CPEhr or ModernHR for assistance in keeping your applicant and employee data secure.